MPbid’s Enterprise Meeting Solution
Technology & Features

Meeting Management

This solution will allow your organization to manage specific meeting policies and collect data across your enterprise. Control and approval processes can be established for both planners and meeting owners based upon meeting policy. An organization calendar displays an overview of all meetings as well as cancelled space opportunities.

Key Functionalities:

• Ability to sort by any category, division, type of meeting, hotel chain, etc
• Comprehensive Meeting Registrar Function
• Ability to generate budget vs. actual cost reports for individual meetings
• Ability to track quantifiable savings in specific categories in order to truly measure the returns on your strategic investments
• Administer meeting Registration and Approval Process
• In-Depth Budget Control and Management
• Ability to post meeting requirements on-line and receive the best bids from selected suppliers
• Maintain Meeting Calendar

Sourcing

MPbid’s proprietary RFP application provides the most efficient and cost-effective hotel sourcing tool available. It will allow you to identify numerous suppliers, hotels, and hotel chains that have existing agreements for use by all planners throughout the organization. A single spreadsheet compares rates for all hotels that match specs for a meeting. It will prioritize available hotels based upon acceptance of our pre-established contractual and risk policies.

Key Functionalities:

• Ability to generate consolidated Business Intelligence Reporting
• Ability to upload and maintain contracts while tracking critical risk factor, measuring negotiating effectiveness per meeting and across your entire enterprise.
• Ability to produce a real-time snapshot of your organizational risk exposure in specific categories.
• Our flagship Meetings Exchange allows your internal meeting planners to post meeting requirements on-line and receive the best bids from selected suppliers

Attendee Management:

Our Attendee Management function provides your organization with the flexibility to select the best registration application based upon the needs of a particular meeting. Whether we integrate your preferred registration software or provide a registration tool to fit a specific need, this function will assist your users in creating and managing the entire registration process.

Key Functionalities:

• Single Point of Contact for All Meetings
• Detailed Attendee Registration
• Real-Time Reports
• Alternative Registration Application Options
• Ability to post meeting requirements on-line and receive the best bids from selected suppliers

For more detailed information on the process and requirements, please contact us at (888) 941-9396 or send an e-mail to: AlinaDalmau@mpbid.com.