Terms & Conditions for a Meeting Planner

Thank you for registering with MPbid (MPBID.COM). MPbid was designed to simplify and accelerate the site-selection process for meeting planners (including Third Party Consultants) and hotels. A modified exchange process is the environment utilized. To allow for efficiencies, MPbid has created two (2) different exchange sites. "The Meeting Exchange" allows a planner to offer meetings and hotels to bid on those meetings. "The Hotel Rooms Exchange" allows a hotel representative to offer hotel rooms and planners to email their interest directly to the hotel. (For more information on the Exchange sites, please See "How Exchanges Work").

Below we have outlined the Terms and Conditions applicable to your organization's use of MPbid. Your registration will signify your acceptance of these Terms and Conditions, which may be changed from time to time.

Registration for a Meeting Planner - This is for an individual employed by an organization who has the authority to enter into and negotiate contractual agreements on behalf of that organization.  If your organization utilizes the services of a third party consultant and would like to give that consultant the authority to enter into or negotiate contractual agreements on its behalf, please advise MPbid of the third party contact.  No other third party will be able to transact business within MPbid on your organization's behalf.  This ensures that whenever a transaction is made for your organization, both your organization and the third party will be notified (regardless of who initiates the transaction).  It also ensures that only one transaction per organization per meeting will be made on MPbid.  MPbid reserves the right to cancel a user's membership for violation of these Terms and Conditions.

Commissions - Your registration and use of MPbid is free including the ability to post Meeting Offers within "The Meeting Exchange" and to email hotels that have posted specials on "The Hotel Exchange." MPbid earns its commissions from hotels.  The commission is earned if your organization contracts for a meeting with a hotel disclosed through MPbid, regardless of whether the meeting is or could have been booked with the hotel without the use of MPbid.

Agent of Record. By utilizing MPbid, your organization is authorizing MPbid to act as a site selection agent for these transactions. If your organization contracts with any of the hotels disclosed through MPbid, your organization agrees to register MPbid as the only agent of record with the hotel, regardless of whether the hotel is or could have been booked without the use of MPbid. If you do not properly identify MPbid as the agent of record with the hotel, your organization agrees to compensate MPbid for the commission it would have received from the hotel had it been identified as the agent of record.

Venue - MPbid acts as a venue for hotels and planners to offer and bid on hotel rooms in the meeting industry.  Although we review and approve all users of MPbid, we cannot guarantee the authenticity of other registered users.  We cannot ensure that a bid or offer will result in a transaction.

Release and Indemnification - Because MPbid is not involved in the resulting contract between the parties, it does not guarantee and makes no representations or warranties of any kind, express or implied, as to the quality of the services that the hotel provides nor the ability of the planner (or third party) to make payment for services. In the event of any dispute that may arise between the parties, you and your organization release MPbid (and its officers, employees, directors and agents) from any and all claims, demands or damages related to such dispute. Your organization agrees to indemnify, defend and hold MPbid harmless from and against any and all claims, damages, costs, and expenses, including attorneys fees, arising from or related to its use of MPbid.

These Terms and Conditions represent the complete agreement between your organization and MPbid and supersede all prior agreements and representations. The failure of MPbid to act with respect to a breach of these Terms and Conditions does not constitute a waiver and shall not limit MPbid's rights with respect to such breach or any subsequent breaches. Any action or proceeding arising out of or related to these Terms and Conditions or the use of MPbid shall be governed by Florida law and shall be brought in the courts of Broward County, Florida. In the event a dispute or controversy arises between your organization and MPbid related to these Terms and Conditions or the use of MPbid, and any legal or equitable action is instituted, the prevailing party shall recover its attorney's fees and costs from the non-prevailing party.
Updated 12/02/02

If you have any questions regarding the Terms and Conditions of this agreement, please contact us at (888) 941-9396; or E-mail us at mpbid@mpbid.com